Terms and Conditions for Fundraising for the Golden Octopus Foundation
Under the Fundraising Acts, anyone wishing to raise money for charitable purposes on behalf of another organisation must hold an authority to fundraise issued by that organisation. So before you get started in your fundraising for The Golden Octopus Foundation, we will need to authorise your fundraising activity (or event). All individuals, groups or organisations who wish to fundraise must accept certain conditions and register with us, whatever the size of the event or the donation (cash or kind). This Agreement to Fundraise (or Agreement) is designed to assist you in planning your Event. It is a legally binding agreement made between you (as the fundraiser) and The Golden Octopus Foundation and contains some important terms and conditions.
Before you get started
To start raising funds for The Golden Octopus Foundation, please read through this Agreement before you start fundraising on our behalf.
Please contact us if you have any questions—we are here to help! Return the signed Agreement to our Fundraising Coordinators. If your Event is suitable, The Golden Octopus Foundation will send you an authorisation certificate to fundraise on our behalf. The certificate will be valid for the date(s) of the Event.
Due to limited resources, The Golden Octopus Foundation may not be able to take a coordination role in your Event, such as assistance with ticket sales or soliciting prizes. The Event, including the financial aspects, fundraising, raffles, record keeping and management shall be conducted in your name and is your sole responsibility. Under this Agreement, we appoint you as our non-exclusive agent to solicit and receive donations on our behalf in connection with the Event and you accept that appointment on the terms of this Agreement.
You must plan the Event with the approval of The Golden Octopus Foundation and we expect a reasonable level of liaison and information about the Event. You must use your best endeavours, at all times, to answer honestly any question directed to you in relation to the purpose of the Event or the details of the Event, or to arrange to find answers to questions that you are unable to answer. In particular, if requested, information is to be given as to how the gross income obtained from the Event will be distributed and, in the case of donated goods, what is to happen to the goods collected. You must not make any false or misleading representations in conducting the Event. You agree to comply with all applicable Fundraising Acts, other laws, regulations and by-laws (including all applicable privacy laws) and any other conditions which we may notify to you. In conducting the Event, you agree to refrain from doing anything which may reasonably be expected to damage the goodwill, reputation or integrity of The Golden Octopus Foundation.
Financial aspects of the event
Any expenditure involved with the conduct of your Event and any disposition of funds and profits resulting from the Event must be properly authorised by The Golden Octopus Foundation before the commencement of the Event. You must retain accurate, true and appropriate records in relation to particulars of all items of gross profit received, particulars of all expenditure incurred and particulars of all transactions in relation to the Event. The proceeds of the Event are to be banked directly into the Golden Octopus Foundation bank account (details to be supplied) within 14 days of the conclusion of the Event. You agree that you will not retain any part of the gross profits raised during the Event as a commission, wage or other fee. All profit (minus fair and reasonable expenses) must be sent to the Golden Octopus Foundation. You must not retain any part of the profit or any other benefit received from the Event . If supporters would like receipts, please send a list including name, address, and phone number and donation amount.
The use of The Golden Octopus’s name and logo
Any advertising for the Event must clearly disclose that the Event is being conducted in support of the Golden Octopus Foundation.
This means you cannot call your event The Golden Octopus Foundation Event however you can call it an event supporting The Golden Octopus Foundation.
Any printed materials or advertisements to be used in relation to the Event must be submitted to The Golden Octopus Foundation for approval. Please allow 10 days for approval of your material. If you wish to use The Golden Octopus Foundation’s logo on any materials or products, you must obtain prior permission.
Golden Octopus representatives
A Golden Octopus Foundation Representative can be arranged to attend your Event depending on availability. At least 3 weeks’ notice is required. Please note: not all requests will be able to be met due to limited staff numbers.
Permits
Some activities require permits e.g. raffles where the total prize pool is over a certain amount. Permits are also required by councils and shopping centres for outdoor events.
Liability
All aspects of financial and public liability and public safety are the responsibility of the event organiser. As the Golden Octopus Foundation is not the event organiser we are unable to cover any liability on your behalf. You agree to release The Golden Octopus Foundation to the fullest extent permissible under law for all claims. Therefore, please ensure that any space or venue used for your fundraising activities has the required public liability insurance.